Chapter 3035 - .040

1. In the event of a Declaration of Inclement Weather, K-State will close for non-essential state employees during the period of Inclement Weather and if school is in session, classes will be cancelled during that time period. Benefits eligible non-essential employees who are scheduled to work shall be placed on Inclement Weather Leave, using the appropriate Inclement Weather leave earnings code for Time & Leave reporting: IWE for FLSA exempt employees and IWN for FLSA non-exempt employees. Employees will not be required to use their personal.

   Each University unit is responsible for designating essential personnel and communicating that designation to such personnel prior to any Declaration of Inclement Weather.
    

2. Employees on authorized leave, holidays, or off days are not affected by these emergency procedures and will continue in that status.
    

3. Those employees who work during a Declaration of Inclement Weather will receive compensation at the same rate of pay that the employee would have received had there not been a Declaration of Inclement Weather.

.045 No Declaration of Inclement Weather Issued.

If an employee is unable to work due to weather conditions and a Declaration of Inclement Weather has not been issued, they should follow their own department policy for reporting their absence. Employees not reporting to work, reporting to work late, or leaving early due to weather when a Declaration of Inclement Weather has not been declared will be expected to use vacation leave, accrued compensatory time, accrued holiday compensatory time, their discretionary holiday, or leave without pay. At the discretion of the department, employees may make up missed work time within the workweek. This policy does not affect the requirement that exempt employees must report leave in half-or-full-day increments.